Roles of Company Secretary
The appointment of company secretary is part of the legal requirement according to mandatory regulatory compliances. You may be wondering why appointment of company secretary is required for you Sdn Bhd. Below are the roles of a company secretary that helps you with your company’s legal compliance.
Professional consultation and advise on the registration of the company
1. Ensure the company is compliant with laws and regulations
The company secretary has the responsibility to ensure the company is compliant with legislation as in Companies Act. Besides, a company secretary acts as the official liaison party for the company to communicate, prepare, and submit Statutory Returns with the Suruhanjaya Syarikat Malaysia (SSM). The company secretary must ensure the fulfill of other legal requirements such as tax, business licenses, employer's EPF and many others.
2. Identity verification / KYC
Know Your Customer (KYC or as know as identity verification) is an important process for company secretary to ensure the company's shareholders and directors are verified before the company is incorporated. This process can be done through e-KYC or having a meeting with the directors and shareholders.
3. Preparation of meetings
Company secretary is required to attend board meeting(meeting of directors) and general meeting(meeting of shareholders). Company secretary prepare the meeting agenda and provide general advice on matters relevant to company secretarial matters when required.The company secretary prepares the minutes of meetings and also follows up on any decision made during the meeting as instructed.
4. Filing annual returns
A company secretary is responsible for the complete and submit the company's annual return on time. Even if there are no changes in company's information after a year of operating the Sdn Bhd, a statement still has to be lodged to confirm that there are no changes made.
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