Xero is ideal for those who prefer visual information. Your customized accounts dashboard will greet you as soon as you log in to Xero. This gives you real-time access to your bank balances, invoices, bills, and expense claims. You can easily add new transactions, and the interactive graphs will show you exactly where your money is going in and out. A watchlist tool is available if you wish to keep track of specific accounts.

Customize basic invoice designs with your logo and contact information or make your own custom invoice then keep track of everything in one location. Customers can pay with credit/debit cards or even PayPal, and you can set up an automatic payment reminder for when the invoice is past due on your selected date.

There is a repeating invoicing option, so if you send out invoices monthly or quarterly, this can be entirely automated. After you've sent the bills, you can simply manage your debtors and send statements. If you're frequently away from the office, the program can replicate invoices, send bulk invoices, and even save common invoicing data to speed up the process and you can do it all from anywhere and any devices.

Xero imports bank and credit card transactions automatically when you connect your bank accounts to the system (which also know as “bank feed”). As you use this function, the software's smart reconciliation tool matches transactions and learns how to predict matches. You can also configure it to reconcile transactions in bulk based on rules, removing the need to categorize transactions individually. For example, you can set if a bank transaction has certain attribute- Handling charges, the amount automatically recorded in bank charges expense account.

With a range of reporting options, such as a general ledger, aged receivables and payables, profit and loss, and a balance sheet, Xero makes financial reports a joy. The reports are fully customizable, allowing you to track the information that matters most to you. Budgeting tools are also included in the software. We often use this feature to help our clients to come up with useful financial information for better decision making. Such as segmental profit and loss, product or saleman sale analysis.

You can see how many of each item you have in stock while you produce quotations and invoices, and if you input more than that, a red popup box informs you. You can easily create and send purchase orders if you need to reorder items. The purchase order can subsequently be converted into payment bills or invoices for your customers. Furthermore, you can manage purchase order and supplier bill approval process entirely online where different users may be assigned a different role to create the purchase order and supplier bill to submit for approval. The owner or manager can review the document and approve remotely online. All user activities and history are recorded as trail. You can say goodbye to paper printing and signing on them.

Last but not at least, one of the feature we love the most are the capabilities of Xero to process supplier bill and payment via different methods

• Email to Xero – with designated email address. You can just forward the supplier invoice or set forwarding rule to forward the email to your Xero. The invoice will be captured and save in your Xero
• Hubdoc – Hubdoc is a powerful document processing and extraction tool where you can process invoices in bulk where it helps to extract the information from the invoices to fill up in Xero for you

You can save much time from manual data entry and automate your invoice processing time with proper set up and leverage on Xero powerful smart technology. You also can have a piece of mind where all supplier invoices are saved and stored in each bill create/account entry in your Xero which make it very easy to retrieve and refer anytime and anywhere. You can save tons of papers and also space to keep your files!